The back office: everything your field team submits, in one place
Formulate Back Office — Submissions
● Live
Collect field data with built-in AI validation, photo checks, and automatic sync to your existing systems. Works offline, works properly.
From field capture to back office, in one connected platform
We built Formulate because our clients needed more than just a way to fill in a form on a phone. These are the features that matter.
When a field worker takes a photo, Formulate's AI checks whether the right thing is in the frame. If the photo doesn't match what was expected, the form flags it. No more boot photos submitted as tyre evidence.
Point the camera at a number plate, a serial label, a meter, or a barcode and Formulate reads it and fills the field. Works on vehicles, equipment, and documents, anywhere your team currently copies numbers from one place to another.
Field workers can draw directly on captured photos to mark exactly where an issue is. Annotations are stored with the submission and visible in the back office.
When a form flags a failed inspection or safety issue, Formulate automatically routes it to the right person. No chasing. Nothing lost in an inbox.
Create and assign jobs from the back office. Field workers see their queue in the app. When they submit a form, it's linked to that job, not floating in a list with no context.
Required fields, ranges, regex, cross-field rules.
Camera, gallery, and document attachments.
Show or hide fields depending on previous answers.
Fill forms without signal. Syncs when you reconnect.
On-screen sign-off with name, date, and audit record.
Every submission is tagged with where it was filled in.
Add as many rows as needed, great for multi-item checks.
Roles, teams, and access controls that keep things organised.
Branded reports generated automatically from any submission.
This is the full journey data takes through Formulate, from first tap to back office to your existing software.
Mobile form with photo capture, OCR, GPS, and AI validation. Works offline.
AI checks images. OCR reads text. Validation rules run. Data arrives clean.
Workflow rules send flagged submissions to the right person for action.
Your office team reviews, approves, and acts, all in one place.
Data goes to your database, CRM, ERP, or any connected system. Automatically.
"We switched from paper inspections to Formulate and the difference was immediate. The AI photo checks alone save us hours of back-and-forth with drivers."
"The Linker integration saved us from a full-time data entry role. Inspection data goes straight into our asset management system now, no manual export needed."
"Other platforms we tried felt like fighting the software. Formulate just works, even on site with no signal. When we needed a custom workflow, Triangle built it in a week."
We'll show you Formulate running with a form that actually looks like what your team uses, not a generic demo.
